Eman Mohamed Hassan Alshaibani

Senior Administrative Assistant

UAE

Profile summary

Dedicated Senior Administrative Assistant at the University of Sharjah, College of Medicine, with over 12 years of experience in administration, academic coordination, and communication with hospitals and departments. I am confident that my administrative experience, teamwork, and ability to communicate with people from different backgrounds allow me to contribute positively to the university. Through my current Master's in Leadership in Higher Education, I have improved my skills in leadership, strategic planning, and managing change, which help me support the college's work and strengthen coordination between teams.

Key skills

Skills
Excellent communication and cooperative skillsGood organization skillsIT Skills: Microsoft Office: Word, Excel, PowerPoint, Outlook and ExplorerAble to work within a team or as an individualAbility to initiate, plan and manage projectsAbility to focus on details, prioritize and meet deadlinesProject Management Software Proficiency (e.g., Asana, Trello, Monday.com)Data Analysis and Reporting (including pivot tables and chart creation in Excel)Virtual Meeting Platforms Expertise (e.g., Zoom, Microsoft Teams, Google Meet) - including advanced features like breakout rooms and polling)CRM Software Familiarity (e.g., Salesforce, HubSpot) - for managing contacts and communication workflowsAutomation Tools and Workflow Optimization (e.g., Zapier, Power Automate) - to streamline repetitive tasks

Professional experience

Senior Administrative AssistantJan 2013 - Present
Department of Family and Community Medicine – College of Medicine, University of Sharjah

1. Administrative Responsibilities - Support the Head of Department and faculty in all administrative operations. - Coordinate with HR and Finance on staff appointments, renewals, and payments. - Maintain department files, reports, and meeting records. - Handle adjunct faculty database, evaluations, and payments. - Prepare official letters, schedules, and communication. - Organize departmental workshops, meetings, and faculty events. 2. Student and Academic Coordination - Organize and manage Final MBBS Exit Exam, including external examiners' travel tickets, accommodation, transportation, payments, patient arrangements (simulated and real), catering, and exam setup. - Organize Clinical exams for Years 1–5. - Manage student rotations, attendance, and training coordination with hospitals. - Coordinate Clinical Skills and Community Health programs. - Coordinate international elective and student exchange programs with partner universities, including McGill University (Canada), Mie University (Japan), Lübeck University (Germany), and University of Wisconsin (USA). - Follow up on evaluations, advising lists, and student-related documentation. 3. Committee Involvement - Clinical Training & Assessment Committee (2020–Present) - Clinical Skills Committee (2024–Present) - PhD in Public Health Committee (2021–2024) - Family Medicine Department Meetings (2013–2024) - Curriculum Committee (2013–2021) - Research Ethics Committee (2013–2016)

  • Support the Head of Department and faculty in all administrative operations.
  • Coordinate with HR and Finance on staff appointments, renewals, and payments.
  • Maintain department files, reports, and meeting records.
  • Handle adjunct faculty database, evaluations, and payments.
  • Prepare official letters, schedules, and communication.
  • Organize departmental workshops, meetings, and faculty events.
  • Organize and manage Final MBBS Exit Exam, including external examiners' travel tickets, accommodation, transportation, payments, patient arrangements (simulated and real), catering, and exam setup.
  • Organize Clinical exams for Years 1–5.
  • Manage student rotations, attendance, and training coordination with hospitals.
  • Coordinate Clinical Skills and Community Health programs.
  • Coordinate international elective and student exchange programs with partner universities, including McGill University (Canada), Mie University (Japan), Lübeck University (Germany), and University of Wisconsin (USA).
  • Follow up on evaluations, advising lists, and student-related documentation.

Education

Master's, Leadership in Higher EducationDec 2025
University of Sharjah

Public Policy College

Bachelor's Degree, Environmental Health ScienceJan 2012
University of Sharjah